Phase One - Eligibility Period

During the 270-day eligibility period the District must complete certain preliminary requirements that include:

1)    A certification of the District’s understanding of the grant program rules by executing an Initial Compliance Certification;

2)    Forming a School Building Committee and submitting the membership to the MSBA for acceptance;

3)    completing an Educational Profile Questionnaire to further inform the MSBA’s understanding of the District’s current and proposed educational facilities, teaching methodology, grade configurations and program offerings;

4)    A summary of the District’s existing maintenance practices;

5)    Certification of a design enrollment for the proposed project agreed upon with the MSBA (may not be applicable for Repair Assessments depending on the proposed scope of work);

6)    Confirmation of community authorization and funding to proceed (see MSBA Vote Requirements); and,

7)    Execution of the MSBA’s standard Feasibility Study Agreement, which establishes a process for the District to be reimbursed for eligible expenses.

Districts that successfully complete the preliminary requirements to the satisfaction of the MSBA within the 270-day Eligibility Period are eligible to receive an invitation from the MSBA Board of Directors to the Feasibility Study phase. This phase involves the District utilizing MSBA-specific procurement processes and standard Request for Services (“RFS”) templates and contracts to procure a team of professionals to work with the District as a proposed project advances through the MSBA grant process.

There are several deliverables due during the eligibility period as well as steps that the Town needs to take in order to move onto the next phase of funding.  Those deliverables/steps include:


Deliverable

Days

Due Date

Status

Eligibility Period Commences

0

6/18/2014

Completed

Initial Compliance Certification

30

7/18/2014

Completed

Formation of School Building Committee

60

8/18/2014

Completed

Educational Profile Questionnaire

90

9/16/2014

Completed

Enrollment/On-Line Projection

90

9/16/2014

Completed

Enrollment/Certification Executed

180

12/15/2014

Completed

Maintenance and Capital Planning Information

180

12/15/2014

Completed

Local Vote Authorization

270

3/16/2015

 

Feasibility Study Agreement

270

3/16/2015

 

Eligibility Period Concludes

270

3/16/2015

 

Invitation into the Eligibility Period is not an invitation to Feasibility Study. Moving forward in the MSBA's process requires collaboration with the MSBA, and an invitation to Feasibility Study will require a further vote of the MSBA Board of Directors.

The ability of the Town to complete the preliminary requirements within the 270 days does not guarantee an invitation into the MSBA Capital Pipeline. Further, if the Town cannot complete the preliminary requirements within the 270-day Eligibility Period, the MSBA will require the Town to withdraw its SOl, and the Town will have to re-file an SOl during the next open SOl filing period and/or when the Town has the required financial and community support.

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